How To Say ‘No’ in Marketing Operations

Hey Jo,

I’m drowning in requests at work.

A few months ago, I volunteered to take on Marketo for our marketing team. Now, I’m the go-to person for all things MOPs.

People from all around the company ask for my help with reporting and data, and doing so means I’m less focused on my most important tasks.

Others approach me ad-hoc with marketing jobs that aren’t my responsibility—but I just can’t say ‘no.’

I don’t want to let anyone down, but this is becoming unmanageable. How can I say ‘no’ with tact? How can I set clear boundaries?

Thanks,
In-Demand in Denver.

pink seperator line

In-Demand, I’m sorry to hear you’re swamped.

Before MOPs was a clearly defined role at my company, I raised my hand to take on Marketo.

 

“I believe in trying new things and growing from responsibility.”

 

I believe in trying new things and growing from responsibility, but that same spirit landed me in your situation: juggling excess tasks and requests, trying hard not to disappoint.

I’ve found there are two reasons behind this.

  1. By taking the initiative to own a tool, you’ve proven a safe pair of hands for more responsibility.
  2. There’s a visibility problem.

It sounds like you’ve become the person for MOPs, as I was while being part of a broader marketing team.

People aren’t quite sure what your role’s about, and when you don’t say ‘no’ to anything, they assume you’ll handle everything.

 

So let’s set some boundaries.

Here are three scenarios for you:

1. Say ‘No’: For the things you don’t do. Slide decks? Copywriting? Not in MOPs!

2. Say ‘Yes, but’: For the asks that are part of your job, but aren’t priorities. Or, you’re short on time. Taking them on has output consequences that you and the requester need to account for.

3. Say ‘What should I deprioritize?: For the requests that are part of your job and are priorities. There are still only 24 hours in a day, regardless of the project’s importance. Open the lines of communication and determine which projects are not critical.

 

Speak with your boss

As a starting point, have a conversation with your boss (and their boss, too, if need be) about your role’s responsibilities and how they want you to handle over-the-fence requests.

For the tasks that aren’t part of your job, establish who does those things and refer them to the correct person.

If there’s a skill gap, your boss needs to hire someone qualified for those responsibilities, or at least find a contract or agency resource.

They might be reluctant, but trust me, they benefit the business by delegating tasks to people with relevant skills and knowledge. Better to do something right than right away.

 

Prioritize tasks

For other requests, it’s all about prioritization.

Before you say ‘yes,’ lay out all the business consequences of taking on a new task.

  • What resources or information do you need beforehand?
  • What’s the turnaround?
  • What tasks will be delayed to accommodate this new one?
  • Do you need your boss’ sign-off to shift priorities?

 

Speak the language of impact

People respect productivity concerns, so speak the language of impact to better manage expectations.

Beyond that, a consolidated system for submitting requests is a healthy process to adopt. Whether it’s a ticketing system or a Slack channel.

 

“If it’s not in the system, it doesn’t exist.”

 

Having a documented, dedicated place for requests cements a certain mindset: ‘if it’s not in the system, it doesn’t exist.’

By setting that up, you limit the ad-hoc requests coming over the fence and gain a trackable resource that supports the business case for help.

Remember: you’re not letting anyone down by saying ‘no.’ You’re just doing your job.

You’ve got this,
Jo.

15 Bold Predictions for 2024

We’re making 15 bold predictions for marketing and MOPs in 2024. We broke it up into themes:

Data + Platforms

1. DataOps will become an important role and an opportunity that MOps can raise their hand for. Data is the new gold rush.

2. We are going to see a shift from database marketing to data based marketing. There will be a decline in platform importance.

3. CDPs are going to increase in importance as a central/core data source.

4. Key platforms to watch include Snowflake, Braze, Iterable, Workato, and Syncari.

Content

5. AI generated content is going to shift our perceptions from what is high quality today, versus tomorrow. Video and personalization will become commodities. It will be important to look ahead to innovations and not just follow.

6. Death by inbox. The cost to generate content will continue to drop and inboxes/feeds are going to be overwhelmed.

7. Unique content wins. Ok content will become noise. Creativity will be more important than ever to reach audiences.

AI Innovations

8. Mini AI Hype Cycles will mean that we go through a series of leadership fits and starts. Embrace the fact that “We don’t need this” will evolve to “Do we need this?” to “Why don’t we have this?”

9. AI agents will be able to execute sequences and tasks. Imagine a task takes 31 steps. Agents will be able to perform some of those tasks (with guidance) with new capabilities with vision/multimodal AI.

10. AI optimization (AIO) will rise in importance relative to SEO. Google search as we know it will decay. Generative search will provide users more value and utility than links and sponsored links.

11. Hallucinations in AI will decline. The key players will refine their models. New approaches like WOE (world of experts) and strategies like RAG (Retrieval Augmented Generation) will also boost efficiency/accuracy and gain interest in 2024.

Leadership

12. Who is the Sheriff? When are they coming to town? The question of who takes leadership and governance over AI is expected to become increasingly prominent in 2024.

13. Artificial intelligence operations (AIOps) is likely to emerge as a role or function we will see develop in 2024. Marketing, sales, IT, Legal (and others) might all have a seat at the table.

14. Efficiency gain recognition will lag. Leadership will grapple with the question of how to best recognize/allocate/recalibrate with the extra time gained from AI-driven efficiencies.

15. ‘Doing more with less’ has been the slogan of 2023. We predict that in 2024, organizations will likely double down on strategies to enhance output and performance without proportionate increases in resources. Welcome to the year of ‘doing even more with even less.’

Listen In

Listen to our latest episode of Launch Codes to hear more about these predictions.

How to Talk With Your Boss About Learning Martech

TLDR: In the rapidly changing martech landscape, choose tools aligned with your business goals, set realistic learning milestones, measure and adapt your progress, and prioritize purposeful learning over speed.

The barriers to martech Martech moves fast. As more and more tools enter the space every year, it’s increasingly a priority and a challenge to spot the best ones to adopt. Access is another barrier to navigate. Many tools are too expensive for individual learners to experiment with, and when businesses have limited licenses to distribute, your ability to learn a new tool comes down to resourcing.

Complicated learning journey: Even when you’ve settled on a new piece of tech to learn, it can be tricky to structure your learning into realistic, achievable goals, with many features to explore, high expectations from management, and competing projects to juggle. MOPs people have a hunger for knowledge and a keen understanding of martech, but the above factors often complicate the learning journey.

What’s in this article for you? If you’re having trouble with learning tools purposefully, this Tough Talks Made Easy is for you. We’ll help you sit down with your boss and come up with a development plan for learning that focuses on the right tools to make an impact. You’ll learn how to:

➡️ Understand your business’s specific needs and tools that align with those needs

➡️ Prioritize your organization’s existing tech stack

➡️ Set realistic learning goals and break them into achievable milestones

➡️ Measure and share your progress with leadership, adapting your goals as the martech landscape evolves

 

Choosing tools

The martech boom has given businesses new and evolving options to solve problems and create efficiencies.

Your boss or team might be excited by particular pieces of tech taking the industry by storm, but the best tools to learn are always the ones that address your business goals.

Therefore, you’re looking to answer two questions:

👉 What does the business need

👉 What is the most effective tool to meet those needs?

First, chat with leadership to understand your goals:

  • What does the business want to achieve with marketing operations?
  • What problems or opportunities exist with the MOPs team?
  • What functions can you perform in your role to contribute to big-picture performance outcomes, like increased revenue, productivity, efficiency, or lower costs?

 

“Once you know the intended outcomes of adopting a new tool, start surveying your existing tech stack.”

 

Once you know the intended outcomes of adopting a new tool, start surveying your existing tech stack.

It’ll save time and money to adopt a piece of tech your company already uses over onboarding a new tool, even if it means purchasing an additional license.

If you find a tool internally that could fit the bill, chat with your colleagues who use it.

  • Does it perform the particular function or get the results your team needs?
  • Does it have the potential to do so?

If you’re unsure, vet this tool against other solutions on the market.

Get a sense of pricing, reviews, demand and discussion in MOPs spaces (forums, channels, job postings). Once you’ve narrowed down 3-4 top contenders, suggest trialling each of them and measuring the results to investigate how each tool impacts performance. Present the relevant data to leadership, whether it’s ROI or productivity gains, and you’ll have made a strong case for your tool of choice.

 

Setting learning goals

Now you’ve got the right tool for the job, how should you learn it?

Your boss has likely given you specific KPIs to meet. These indicators might include:

✅ Contributions to revenue

✅ Efficiency you’ll make from performing certain functions

✅ Generate a certain number of MQLs from the campaigns you build

✅ Increase conversion rates by using a data enrichment tool to deepen your lead scoring

Leadership may want fast results, but rushing through your learning to meet these goals quickly is an easy way for things to break, particularly if a tool has particularly complex features to master. Realistically, it’ll take months to learn the capabilities you need, gather performance data, and illustrate the business impact of your activities with the tool.

A point your CMO and CRO would agree with: if it’s a choice between doing things fast and doing them correctly, choose the latter every time.

 

Here’s a game plan that works:

Break down any big-picture achievements and complex projects into attainable, gradually paced milestones.

Many commonplace tools and platforms have different certification levels to obtain.

Even if you’re not taking a certification exam, the curriculum provides a framework for learning a tool, from foundational to advanced levels. There’s a logical progression to this structure that will help you identify specific features to learn and understand how long it’ll take to learn them.

Exam curricula and other official learning resources are endorsed by the tool creators themselves, so they’re compelling pieces of evidence to back up your learning goals.

 

How to articulate this to leadership:

“Based on the official resources, I’ll be able to do X in three months; let’s set Y as a goal for six months’ time. When I’ve sufficiently learned these functions and allowed several months for reporting, I’ll show you how my work has contributed to Z outcome. From there, we can see what ongoing goals make sense.”

 

Purpose makes an impact

Learning is continuous in an evolving space like MOPs, and martech in particular demands a constant finger on the pulse.

Measure and share the impact of your learnings with leadership as they progress, listen to emerging issues in the team, and keep an eye on developments in the martech space.

Doing this will help you set fresh and relevant goals to pursue by using tech impactfully—because when it comes to getting results, purpose wins over speed.

Need a hand with martech? Contact us

HubSpot Thinks You Need Some Help With AI And So Do We

HubSpot is coming to the rescue!

But first ask yourself this question:

Does your team have clear, structured guidelines or principles on AI usage?

The overwhelming majority of people will likely still answer “No.”

The conversation around AI safety and transparency at work, however, is starting to gain more traction in our industry.

At RP, we continue to push the importance of discussions like these – which is why we released two things over the past few weeks:

  1. A template on AI guidelines and principles.
  2. Our very own custom GPT called MOPs AI Advisor.

Both of these resources were designed to help members of the MOPs community (and entire organizations) implement a system of transparency, accountability, and safety when it comes to AI integration in the workplace.

 

HubSpot’s 6 Steps for AI Transparency

And we’re excited to see other organizations embracing this conversation as well. The most recent example being HubSpot’s article: “The Complete Guide to AI Transparency [6 Best Practices].”

Below are the 6 steps HubSpot has come up with for creating a transparent AI policy:

Step 1: Define and align your AI goals.

Step 2: Choose the right methods for transparency.

Step 3: Prioritize transparency throughout the AI lifecycle.

Step 4: Continuous monitoring and adaptation.

Step 5: Engage a spectrum of perspectives.

Step 6: Foster a transparent organizational culture.

 

Layering In Resources

We think these steps provide a great foundation for organizations to build on.

In terms of following these steps in the real world, our own resources fit nicely as complementary tools that will expedite the process.

For example, for “Step 1: Define and align your AI goals”, our template on AI guidelines and principles comes in. When you sit down to create tangible documentation that clearly describes your organization’s AI goals, our template provides a robust starting point for you to consider.

And we’re constantly experimenting with AI in different ways.

One AI use case can drastically differ from another from a safety and transparency perspective. Which is why our MOPs AI Advisor can be a big help when it comes to “Step 2” all the way to “Step 5” of HubSpot’s best practices.

You can lean on our custom GPT as a second perspective on your experiments, ensuring you chose the right tools and consider additional privacy and safety implications you may run into. You can re-prompt the advisor to continuously monitor your experiments, adapting your strategies as needed based on its feedback.

While MOPs AI Advisor certainly isn’t designed to replace the perspectives of actual people in your organization, it can shine a light on potential viewpoints that others around the company may hold – which you can then verify through an open dialogue with those people.

 

Your Starting Point

All of these things contribute to “Step 6: Foster a transparent organizational culture.”

This happens over time, but clarity and consistency is the key.

Also, if we’ve learned anything from AI so far, it is that the situation is fluid. Things can change overnight, so it is important to understand new developments and how they impact your team.

We’re grateful to HubSpot for joining us in bringing important conversations like these to the forefront.

[Episode 14] AI Transparency for Marketers

In our 14th episode of Launch Codes, Joe is joined once again by Matt Tonkin, RP’s VP of Consulting & Partnerships. They discuss:

 

Listen In

 

Google introduces Gemini to mixed reviews

Last week, Google introduced its new AI model, Gemini. It’s been a hot topic in the tech community, but not all of the attention has been positive. The controversy comes from Google’s demo video which demonstrates Gemini in action.

In the video, Gemini was responding to real-time inputs, like images and text, suggesting a certain level of intuitive interaction. But some were skeptical. Harri Weber from TechCrunch said, “In reality, it was a series of carefully tuned text prompts with still images, clearly selected and shortened to misrepresent what the interaction is actually like.”

Joe also brought our attention to a tweet from Ethan Mollick which reads:

“We really don’t know anything about Gemini Ultra. Does it beat GPT-4 for real? If so, why by such a small amount? Two options: 1) Gemini represents the best effort by Google, and the failure to crush GPT-4 shows limits of LLMs approaching 2) Google’s goal was just to beat GPT-4”

Matt commented that, once the demo video was broken down and revealed to be edited, it didn’t feel like a genuine demonstration anymore. Overall, he was disappointed and is wondering how this was approved by the Google team in the first place.

Joe responds by recognizing that he can understand the need to quickly demonstrate a product’s capabilities, especially in a short video. But at the same time, he makes the point that a very small amount of transparency — such as a disclaimer line somewhere in the video about how it was edited for brevity — could’ve gone a long way in building trust.

Joe and Matt also discuss how OpenAI, a company with around 700 employees, is able to move more quickly than Google, a company with tens of thousands of employees. “It’s bureaucracy and moving and shifting in the behemoth is pretty hard”, says Joe.

 

HubSpot’s November release updates

HubSpot released its November notes that included over 40 updates across their hubs, including Marketing, CMS, Service, Sales, and more. Joe and Matt touched on some of the main changes, which we’ve outlined below.

1) Daily Record Enrolment Limit For Workflows in Sandboxes

Matt commented on this one, stating that this is HubSpot’s way of trying to limit the backend processing they have to do. But at the same time, if you’re running over 100,000 people through workflows on your sandbox then chances are your testing processes should be reviewed. Overall this change isn’t really going to affect most people unless they have massive data movements they’re trying to test against.

2) Anomaly Monitoring on Property Updates

Matt loves this one. When something breaks in MOPs, it can be compared to a small pipe leak in a house; you don’t notice until there’s a massive water spot that someone points out to you. This is usually in the form of a salesperson asking you about errors. This is a welcomed feature that will allow more active monitoring to catch errors before they get out of control.

3) Webhook Triggers in Workflows

This is an interesting one as well because it moves HubSpot close to some of the more customizable MOPs platforms like Marketo. Now we can directly trigger a process from a custom app or company login portal, for example. Doing this before would require a convoluted process — this definitely simplifies things.

Read more about HubSpot’s November updates.

 

Make a ‘marketable’ difference with executable campaigns

This week’s question from the MarketingOps.com Slack Channel (used with permission from the founder, Mike Rizzo) is: “Is anyone using executable campaigns? We have not used them, but we have some use cases where they can be of value like lead life cycle management and lead scoring. What is a best practice setup?.”

For anyone who doesn’t know, “executable campaigns” were an update to Marketo’s “request a campaign” process which allows campaign workflows to run from another campaign via API, for example.

Matt emphasizes that executable campaigns are great because they execute in a series, not in parallel. In other words, they ensure that one process finishes before the next process starts. It prevents different processes from running at the same time which can cause issues. “If you need to have something happen before something else, executable campaigns are your friend”, says Matt.

 

AI transparency for marketers

In this week’s segment of AI Navigators, we want to draw your attention to a recent article from HubSpot called, “The Complete Guide to AI Transparency [6 Best Practices].”

We’ve been talking about AI principles and guidelines on the show over the last few weeks and even built a MOPs Advisor custom GPT to help organizations create guidelines, so we want to give a shoutout to HubSpot for bringing this important conversation to the forefront.

A quote we loved from the article was, “Transparency in AI isn‘t just about technology — it’s about aligning AI goals with organizational values, ensuring stakeholder interests are met, and building a culture of openness and
accountability.”

The 6 best practices they outline for creating an AI Transparency model are:

Step 1: Define and align your AI goals.
Step 2: Choose the right methods for transparency.
Step 3: Prioritize transparency throughout the AI lifecycle.
Step 4: Continuous monitoring and adaptation.
Step 5: Engage a spectrum of perspectives.
Step 6: Foster a transparent organizational culture.

One thing that immediately stood out to Matt was that “Foster a transparent organizational culture” is at the end. Matt commented that he thinks this should definitely be closer to the beginning, as one of the first things you consider as an organization — probably right after defining and aligning your AI goals.

Joe responds by commenting that maybe this is a step that spans throughout the entire process, at every step. He also iterates that a “transparent organization” doesn’t just happen overnight. It takes time and effort to lead to a transparent culture, so making it “Step 6” in a list like this feels a bit off.

Another point of discussion between Joe and Matt was about the importance of connecting AI policies to your organization’s key values. There has to be alignment between how you’re using AI and what your company’s values and missions are. There is also the idea of risk being connected as well.

“I strongly believe that there are organizations with so much at stake that they couldn’t risk allowing people just to have free reign and do what they want [with AI]. So I think there’s some connectivity there to what your values are as an organization and what the risk-benefit reward is”, says Joe.

 

Hot Takes

  • IBM, Meta, and 50 other organizations launch alliance to challenge dominant AI players.
    • Major corporations including IBM, Intel, Sony Group, Dell, Meta, and others are forming an “AI Alliance” along with top universities like Yale, Cornell, and Dartmouth and AI startups like Stability AI.
    • The alliance is seen as a move to challenge the dominance of OpenAI, Microsoft, Google, and Amazon in the AI space.
  • Over 2,000 new martech tools were introduced in the last 6 months
    • Report by Scott Brinker (VP of Platform Ecosystem at Hubspot/Editor at ChiefMartec) and Frans Riemersma (MartechTribe).
    • “The truth is you can build an empire with all the genAI that has been surfacing — and by an empire, I mean, of course, a business.” Frans Riemersma of Martech Tribe
      Generative AI is responsible for at least 73% of the increase

 

Pairings

Music:

This week, Joe is delighted to return to one of his favorite bands, The Smile, to showcase their latest single “Wall of Eyes”. It connects perfectly to Google’s Gemini demo video and the idea of a “wall of eyes” watching us at all times. It’s a beautiful blue vinyl that will be arriving in January.

Craft Beer:

Matt brought in an extremely colorful can of beer called “Psychedelic Puzzle Factory” from Flying Monkey — a craft brewery based in Barry, Ontario. Flying Monkey has always been known for their extravagant can designs, which they’ve kept promoting despite many other companies falling back to traditional labels. Matt relates this concept of “standing out” back to this week’s story on 2,000+ new march tools in 2023. It makes you think: How can those tools stand out too?

 

Read the transcript

Disclaimer: This transcript was created by AI using Descript and has not been edited.

[00:00:00] Joe Peters: Welcome to episode 14. On today’s show, Forget Sagittarius, this December belongs to Gemini. Webhook, line, and syncer in HubSpot’s November update. A community question, make a marketable difference with executable campaigns.

[00:00:20] Joe Peters: Our AI navigator segment, seeing AI to I on transparency guidelines. And, hot takes, the AI alliance aims to reboot the industry’s power dynamics. And Martek’s tool rific surge, over 2, 000 tools introduced in the last six months. I’m your host Joe Peters, and today I’m joined by Matt Tonkin. Matt, what are you excited about today?

[00:00:50] Matt Tonkin: More puns, always more puns. But no, I’m excited to talk about Gemini and see, see where Google’s going with its challenge to open AI.

[00:01:01] Joe Peters: Yeah, there’s a lot there. And let me give you a bit of a recap in terms of Google introducing Gemini and having some mixed reviews, and we’ll talk a little bit about that, but I’m going to give a little bit of context and background here.

[00:01:17] Joe Peters: Last week, Google introduced its new AI model, Gemini, and it’s been a hot topic in the tech community, but not all the buzz has been positive. So Gemini comes in three versions. It’s each tailored for specific use cases. The Ultra version has shown exceptional performance, surpassing results on 30 of the 32 widely used benchmarks.

[00:01:43] Joe Peters: But there’s a little bit of controversiality here. Google’s demo video, which was amazing and very, very impressive. It’s titled Hands On with Gemini. Had a little bit of skepticism. There was a bit of a shell game being played there in terms of how the AI was responding in real time to inputs. And so we’re going to have to see what the reality of this is.

[00:02:10] Joe Peters: A one Harry Weber from TechCrunch said, in reality, it was a series of carefully tuned text prompts with still images, clearly selected and shortened to misrepresent What the interaction is really like. And then, we got a tweet from Ethan Mollick who, uh, is at Wharton and is yeah, I have a lot of time for him.

[00:02:36] Joe Peters: He, he, his takes are pretty interesting. And so just one thing from him and then Matt, you and I can dive in. We really don’t know anything about Gemini. Does it beat GPT 4 for real? If so, Why buy such a small amount? Two options. Gemini represents the best effort by Google and the failure to crush GPT 4 shows limits of LLMs approaching.

[00:03:04] Joe Peters: Google’s goal, so the second being Google’s goal was just to beat GPT 4. Three, whatever the secret sauce that
OpenAI put into GPT 4 is so secret and so good that other labs cannot figure it out and can’t catch up. Or for Gemini represents Google’s best revolt, there’s effort, but their ability to
train a good model is limited.

[00:03:29] Joe Peters: Anyway, there, there’s a lot here, but what are you, what’s your take on this so far, Matt?

[00:03:36] Matt Tonkin: Yeah, it was interesting because I watched the sort of demo hands on demo video. And while you’re watching that, you know, it’s very impressive. It seems like it’s doing all this analyzing in real time with.

[00:03:47] Matt Tonkin: Essentially zero additional prompts being generated on part of the user. And yeah, when it’s, when it’s broken down, it’s to me, it’s not a demo video anymore. It’s really here’s our future goal at some point in time, which is really disappointing because you have to be open about that. You can’t just like make it seem like it’s going to do a whole lot more than it wants.

[00:04:12] Matt Tonkin: Yeah, so I was, I was a little disappointed in that and it’s kind of a weird. Weird choice from Google. I don’t know how that got like rubber stamped to go out in that format. I guess it’s a lot more impressive looking than you know, having to iterate 12 prompts, even though that’s the reality of where we’re

[00:04:29] Joe Peters: at.

[00:04:31] Joe Peters: Obviously, there is a bit of expediency in demonstrating how it works. So it can be a bit Important to show a flow and not have all the legs, especially in a short video. I get that it could have been a little line of in the video. This was this was edited for brevity, you know, sometimes. A little bit more transparency there could have gone a long way.

[00:05:03] Joe Peters: And ultimately, it’s not that big of a deal. It’s just condensed what our experience is going to be. And I don’t think that takes away from the impressive AI vision elements.

[00:05:15] Matt Tonkin: No, definitely not. And, you know, I still think it’s definitely And the idea that it barely beats GPT 4. Maybe that’s true, but I don’t know if Every single implementation of new AI has to be this huge leap forward.

[00:05:33] Matt Tonkin: I think technology is much more incremental than people give it credit for. So, so I think, you know, it’s okay if we start seeing companies. Laddering against each other rather than a giant leap forward, every single new

[00:05:47] Joe Peters: piece. I think you’re touching on something which is really important. And that’s the idea of, is this.

[00:05:56] Joe Peters: Is this incremental growth or is this exponential growth? And if you’re talking to the AI enthusiasts, they’re projecting this exponential growth curve, which then is counter to incremental. And I think that’s where we’re, we’re trying to understand our brains really are used. We’re used to incremental growth.

[00:06:23] Joe Peters: We got an iPhone and then we didn’t instantaneously get the iPhone 15 after the first gen came out. It’s not. We had some increments along the way. We’re used to moderate improvements in what we’re doing. Some, some of them are earth shattering. When you change from your Motorola flip phone to an iPhone, it was a pretty big jump, right?

[00:06:46] Joe Peters: But in this instance, in thinking about Where things are at and what, how Gemini was, has been delayed so many times now. I really wonder where what’s happening at Google, like a company of 700 people is outperforming a company with unlimited resources, some of the best minds in this space. And I find that really surprising.

[00:07:23] Matt Tonkin: Yeah, and you get, there’s always the difference between sort of that startup mentality, like, get it done, get it done, and, you know, somewhere with Google where a lot of their biggest moves in the last decade are acquisitions more so than, you know, in house. Not to say that Google’s not doing anything in house, but right, like, there’s a certain scale at that point.

[00:07:49] Matt Tonkin: I think can play into this and just the, um, and maybe it’s the wrong term, but bureaucracy of a larger company, not that open AI wouldn’t have that at its scale as well.

[00:07:59] Joe Peters: No, it’s 100 percent the right term. It’s bureaucracy and moving and shifting in the behemoth is, is pretty hard. And DeepMind was an acquisition that, that didn’t just come out of.

[00:08:17] Joe Peters: Of Google. So we have a lot to, to figure out here. There’s a lot more to the story. The AI wars are going to continue and it’s going to be entertaining for us and I think going to be exciting as a time to be in technology and what that means in terms of uh, what we can do and, and the sort of limitless potential that we can see in our future.

[00:08:44] Joe Peters: But let’s switch gears here a little bit, Matt, and move over to the HubSpot November release updates. And there’s a few things here. So, HubSpot released its November notes, and that included over 40 updates across their hubs, including marketing, CMS, service sales, and more. Here are a few of the highlights.

[00:09:06] Joe Peters: Daily record enrollment limit for workflows and sandboxes. So they implemented a daily record enrollment limit for workflows in sandboxes. Got you. Double bullet there. Sandbox users can enroll up to a hundred thousand records per sandbox account per day. And before this change, sandbox users could enroll an unlimited number of records per sandbox a days, which is kind of strange, but we’ll get to that.

[00:09:34] Joe Peters: Yeah. Let me cover the other two as well. Anomaly monitoring on property updates and that is in regards to the update volume across the CRM using HubSpot AI. This includes a new section on data quality command center that monitors properties and takes actions and users will also have the ability to subscribe themselves and other users to notifications triggered by anomaly issues.

[00:10:03] Joe Peters: And then the last area is on webhook triggers and workflows. And so the webhook triggers provide you with the flexibility to pull data in from your third party systems apps in order to trigger workflows directly in HubSpot on the third party data. Being able to trigger from a webhook will solve a variety of automation use cases for you to automate from your third party data.

[00:10:29] Joe Peters: Now, Matt. Decode some of

[00:10:31] Matt Tonkin: this for us. Yeah I mean, first and foremost, I think the daily record enrollment limit for sandboxes. That’s, that’s just HubSpot trying to limit the amount of backend processing they have to do. But also, if you were running over 100, 000 people through workflows on your sandbox, maybe your testing processes should be reviewed.

[00:10:52] Matt Tonkin: I get maybe some situations where you need to do large scale testing to see if there’s any fault points based on throttling or anything like that. But I doubt this is going to affect most people unless you have, you know, massive data movements that you’re trying to test against. I love the anonymy modeling and monitoring.

[00:11:12] Matt Tonkin: And the reason why is as a mops person, usually when something’s broken, it’s kind of like a little, A little leak in a pipe in a house and you don’t notice it until there’s a big water spot and someone points it out to you. Usually that’s in the form of a, you know, a salesperson or someone saying, Hey, what’s with all of this?

[00:11:33] Matt Tonkin: And by the time you get to it, you know, you’ve got to dig back a little bit. So I like the idea of something active monitoring and, you know, seeing weird things happening in data before, you know, it gets out of control and you can remediate that a lot faster. So I do like that. The webhook triggers is an interesting one.

[00:11:51] Matt Tonkin: I think it, it moves HubSpot a bit closer to some of the more customizable and integratable mobs platforms like Marketo, for instance, where, you know, by doing this. We can directly trigger a process from say a, a custom web app or a, you know, an application that a company has its own, its own portal, its own login.

[00:12:11] Matt Tonkin: Whereas before you would need to kind of do some convoluted processes to, you know, update data and then off of that data trigger things. This can be just a direct process. A direct triggering mechanism. So it definitely opens up a lot more, I think, for companies with their own custom developers.

[00:12:27] Matt Tonkin: It allows you to do a lot more within your own your own platform. So I think this is a win for HubSpot.

[00:12:35] Joe Peters: Yeah. That’s the one thing that we keep on seeing from HubSpot is they’re not taking their foot off the grass at all in terms of innovations and new feature sets that they keep on adding to the platform.

[00:12:47] Matt Tonkin: I will say with HubSpot, and I maybe mentioned this after we went to Inbound, that sometimes they like to announce, make announcements that are a little underwhelming, but in volume. So I think that’s true with the 40. I think we, we found some three, three pretty good ones here. There were a few other interesting ones, but I think sometimes the announcements can be more for volume than quality.

[00:13:08] Joe Peters: That’s fine. That’s fine. We’re used to all these iOS updates telling us about, that we’re not going to use anyway. But there are edge cases and fringe cases that if this is important to you, you’re going to want to have a deeper dive into it. And so maybe what we could do is in, in the show notes, we can put a reference to that release so you can dive deeper if you really need to.

[00:13:35] Joe Peters: All right, let’s move into our community question and thanks to the marketingops. com community for today’s question. And what we have here is, is anyone using executable campaigns? We have not used them, but we have some use cases where they can be of value, like lead lifecycle management and lead scoring.

[00:13:59] Joe Peters: What is the best practice setup?

[00:14:02] Matt Tonkin: Yeah, and first off, this is a very Marketo centric question, but for anyone that doesn’t know executable campaigns were essentially, An update to Marketo’s request a campaign process where you can from another campaign or via API or whatever the case Request a campaign workflow to run.

[00:14:22] Matt Tonkin: The great thing about executable campaigns and why it’s a step up on that is They execute in series, or in, yeah, in series, not in parallel. And for anyone that doesn’t understand that picture, you know, running through a line item on a list and If you’re calling a campaign, whether it’s executable or requesting that starts to run.

[00:14:45] Matt Tonkin: So with an executable campaign, it needs to finish before the next step in the process starts. For a requestable campaign it just starts running and then whatever the next step in the process continues. What happens here is you have all these different processes happening at the same time and you kind of have to start throwing in wait steps and all these issues.

[00:15:06] Matt Tonkin: Executable campaigns solves that. So that’s where, you know, if you need to have something happen before something else, executable campaigns are your friend. The other big benefit is that they pull in token and data from the parent campaign. So whatever called it that program, you can use your token values from it and run it in the executable campaign, wherever it’s located, allows you to decentral or to centralize a lot of processes that way.

[00:15:34] Matt Tonkin: Don’t get carried away with these types of things just because you have the option. There’s always find the best solution. But yes, executable campaigns, that’s for, you know, processes you need to happen in a certain order and consistently. So that’s sort of your best practice setup.

[00:15:52] Joe Peters: All right.

[00:15:52] Joe Peters: Well, that’s, that’s a great question. And thanks, Matt, for clarifying that today. Alright, our next section and our new segment for those of you that maybe missed the last couple of segments is AI Navigators. And each week we’re going to take a little look at something that’s happening in terms of practical use and impact for our colleagues in MOPS as it pertains to AI and the influence and impact that it can have.

[00:16:25] Joe Peters: So this week we have. Six best practices for AI transparency and marketing. And this comes from HubSpot. So we want to give a little bit of a call out to them. We’ve been talking about AI principles and guidelines on the show the last couple of weeks. And last week HubSpot probably because they were listening to launch codes released a series of best practices for AI transparency themselves.

[00:16:51] Joe Peters: And there’s a couple of points here. AI transparency is the It’s the practice and principle of making AI systems understandable and interpretable to humans. And transparency in AI isn’t just about technology, it’s aligning AI goals with organizational value, ensuring stakeholder interests are met, and building a culture of openness and accountability.

[00:17:16] Joe Peters: And that’s a direct quote from the HubSpot article. And in the article, they outlined six best practices. I’m just gonna quickly run through the, the titles here of their six best practices, and then you and I can dive in, Matt. But first, they say define and align AI goals. Second, choose the right methods for transparency.

[00:17:38] Joe Peters: Third, prioritize transparency in AI lifecycle. Four, continuous monitoring and adaptation. Five, engage a spectrum of perspectives.

[00:17:54] Joe Peters: So there’s a lot here and what we, we love this pylon in terms of if there are more people talking about this, we recognize that it’s an essential time for organizations to start to think through things. So what is your first impressions of this map? Yeah, and

[00:18:13] Matt Tonkin: this might be a little nitpicky, but I think one of the things that stands out to me is I would have, you know, number six there, foster a transparent organizational culture around that.

[00:18:24] Matt Tonkin: I’d have that much higher in the list probably right after define your goals. I think that, you know, setting the tone for an organization and how everyone’s using it. Not, I don’t want to say secretive, but being conscious of being open with what you’re doing and how you’re doing it. Both that’s great
for like just learning within the organization.

[00:18:43] Matt Tonkin: Avoiding those conflict of interests. I think I think that needs to be higher up on this list for me

[00:18:49] Joe Peters: Or maybe it’s something that kind of spans all of them and the the the thing is Transparent organizational culture isn’t something that happens overnight You either kind of espouse that value or you don’t and this Making it number six.

[00:19:10] Joe Peters: I agree is kind of wonky When Maybe it could be one of those things that help lead to this, but being transparent culturally in terms of what’s happening with AI is really important today.

[00:19:25] Matt Tonkin: Yeah, definitely. What’s your take on defining and aligning AI goals? Because I feel like you have to be so broad when you’re aligning your goals.

[00:19:34] Matt Tonkin: And then there’s such for individual use cases, right? You almost need tiers of

[00:19:40] Joe Peters: aligning your goals. I think what becomes a no brainer, if there is a use case that aligns with what’s happening today, then, and what your mission is, well then that becomes a no brainer. Okay? But, I think when we start to look at the macro AI connecting to mission, And values.

[00:20:11] Joe Peters: I think the key PE piece there is the values and understanding the alignment between your organizational values. And, you know, we talked about this I think last week, where there are kind of, I, I, I think there are three types of ways of that organizations can look at AI use. One, it can be kind of open, do whatever you’d like.

[00:20:39] Joe Peters: Try and see what you can do. Let’s find ways to work better, more efficient, do cool stuff. So that’s one end of the spectrum. The other end of the spectrum is I want to approve every single use case before it’s executed or even attempted. And then there’s, there’s a huge span in between. And so your value alignment is going to be is going to be tied to your what your tolerance for risk is, and maybe that’s where we get into the challenges with Google with 100, 000 people.

[00:21:15] Joe Peters: Their tolerance for risk is maybe not the same as 700 people. But when we but when we look at this, I think, you know, I actually really strongly believe that there are organizations that there’s so much at stake that they shouldn’t just be They couldn’t risk allowing people just to have free reign and do what they want.

[00:21:40] Joe Peters: So I think there’s, there’s some connectivity there to what your, what your values are as an organization and what the risk benefit reward is. I think that’s another thing that we’re going to talk about in, in, in future weeks. But this idea of if You know, we’re going to have risks declining over time, and we’re going to have benefits increasing over time.

[00:22:05] Joe Peters: And if, when those benefits transverse that risk, that risk curve, and we, we have that tipping point where we move into the benefits greatly, starting to greatly exceed the risk, that’s going to be a whole new era for organizations because the use cases are going to be so impactful that you can’t ignore it.

[00:22:25] Joe Peters: But we’re just still curving up on that tipping point. What we’re seeing as the benefits and impacts that AI can have I helping you write an email isn’t enough Like that’s not it. But and I and I’m and I’m only being a little bit facetious and in that that It can do so much more than that, but that’s not gonna make you Transform your organization overnight.

[00:22:51] Joe Peters: It’s got to be some of Some greater impact, higher use cases,

[00:22:56] Matt Tonkin: right? If you were, if you’re in that high risk category, you don’t need to maybe be the front runner, be who’s doing all this new, amazing stuff with AI. You can sit back and see how other companies approach this you know, play it a bit safe.

[00:23:13] Matt Tonkin: And with less risk, yeah. Have some fun and you know, see what you can do

[00:23:19] Joe Peters: or what you. I think another smart way is you create a mini lab. If you’re a large organization, you have the resources to sign a few people to an AI lab where they can be presented with different use cases to kind of experiment and try around, but they actually understand the parameters around it and walls that they need to set up.

[00:23:41] Joe Peters: So nothing, nothing crazy or bad takes place. So anyway, I, I, I appreciate this. pile on that we’re seeing that these conversations are really important. The, the changes and transformations are coming and you need to start to think through this. And ultimately the more transparent you are with it, the greater I think the return is going to be because you’re gonna have a greater engagement with your, with your teams and employees on what this can do.

[00:24:19] Joe Peters: All right. Well, let’s move into our sponsorship. Thank you, period. So our thanks this week to our friends at Knack for sponsoring today’s episode. Knack is the no code platform that allows you to build campaigns in minutes. Get more engagement in less time with their simple but sophisticated email builder.

[00:24:39] Joe Peters: Visit knack. com to learn more. That’s K N A K. com. All right, now let’s move into our hot takes segment. And I like this next one in the theme of piling on. But we have IBM, Meta, and 50 other organizations launch an alliance to challenge dominant AI players. And this includes on the list Intel, Sony Group, Dell, Meta.

[00:25:10] Joe Peters: As well as some universities like Yale, Cornell, Dartmouth and and then stability AI is in there as well. And so this alliance is seen as a move to challenge the dominance of open AI, Microsoft, Google and Amazon in the AI space. And the group is working around a number of broad categories, including creation of common frameworks for evaluating the strength of AI algorithms, devotion of capital to AI research funds.

[00:25:38] Joe Peters: and collaboration on open source models. Matt, what’s your thoughts here? Yeah,

[00:25:45] Matt Tonkin: it’s a, for me, it kind of resonates with a sort of a net neutrality feel, right. The, the idea of we can’t just let. One or two huge companies control everything and how we do this. But at the same time there you know, those names on this organization list aren’t mom and pop shops.

[00:26:06] Matt Tonkin: They’re, they’re huge

[00:26:07] Joe Peters: organizations. What, what surprises me here, maybe with the exception of Meta, but the others have not made huge strides in AI, at least that I’m aware of. Maybe they, they have some secret things that are happening. You know, Intel’s on this list, but it’s not Nvidia on this list.

[00:26:28] Joe Peters: Mm-Hmm. IBM, Sony and Dell. You know, it’s interesting, I, I’m in Austin this week. I get off the, I airplane and walking through the airport to exit and there’re all these Dell AI ads. Oh. So I, I, I’d never seen that before. Yeah. Maybe they’re doing something, I’m not sure, but it was interesting just not being exposed.

[00:26:55] Joe Peters: I haven’t heard a lot of these organizations making big strides, at least in the generative AI space.

[00:27:07] Matt Tonkin: Yeah, it’s interesting. So, they’re doing it, but to your point, like, Is this, oh, we’re, we’re behind. So let’s team up and see if we can, you know, slow down the people ahead of us. Yeah.

[00:27:22] Joe Peters: Yeah. Well, I think the other part of this is having a multitude of perspectives in sort of flagging or calling out challenges that we have is really important because we’re going to be moving fast and we have to rely on these other parties.

[00:27:42] Joe Peters: Hey, look over here for a little bit because there may be something that we don’t like what the next few steps forward are going to mean.

[00:27:54] Joe Peters: All right, let’s move on to our second hot take. Over 2000 new Martech tools were introduced in the last six months. And this is by Scott Brinker, who I have a lot of time and respect for. He had a great presentation at Moffsapalooza early in November that I really, really loved. And he has this crazy map, right, map that kind of has, it, it ended up being, it started off as a logo for everything, I think in 2011.

[00:28:26] Joe Peters: And now I think it’s a pixel, colored pixel for everything because there’s so many Martech solutions in the ecosystem. And we have A number here at 13, 080 on his map. Wow. And that’s an 18. 5 percent jump in the last six months. And here’s an interesting quote. The truth is you can build an empire with all the Gen I AI that has been surfacing.

[00:28:59] Joe Peters: And by an empire, I mean, of course, a business. And that’s Franz Reersma of Martek tribe. So I think it’s pretty clear the generative AI is at the foundation or root of this. So what are, what are your thoughts on this?

[00:29:20] Matt Tonkin: It’s funny because, you know, to your point of that, when it was the logos and then it was a few hundred logos and then a few thousand I always remember the comments being, at some point this is going to plateau, there’s going to be consolidation.

[00:29:32] Matt Tonkin: And I feel like maybe at one point it didn’t plateau, but it sort of, it slowed a little and then boom, now it’s just so many. And as, you know, Consultant helping clients make decisions on specifically what products to choose. It’s a little terrifying because no one can understand 13, 000. You know, maybe we, maybe we could create an AI for that show.

[00:29:55] Matt Tonkin: But let’s, maybe we don’t, maybe we don’t broadcast that one. That’s our idea.

[00:30:00] Joe Peters: Well, I, I’m going to say if. If what I’ve seen happen is there’s innovations made off these platforms where there’s GPT 3. 5 or 4, and then there are going to be innovations that come out that are just going to kill companies overnight.

[00:30:19] Joe Peters: wHere, you know, the custom GPT, obviously there were a lot of companies that were building wrappers to kind of give you that kind of experience that a custom GPT was. Once that’s released, then that company is no longer viable. So I don’t, I don’t think that we’re going to have, like, I feel like it’s going to be a little bit of a bumpy ride in terms of the additions and subtractions.

[00:30:45] Joe Peters: I think there’ll be some pretty interesting data over the next year on that. And sure, we’re going to see more, but I think there’s, it’s going to be interesting to see what that delta is between the additions and the subtractions.

[00:31:00] Matt Tonkin: Hmm. And how many, how many additions are subtracted before we even get to a one year where he renews this, right?

[00:31:07] Matt Tonkin: Like, how fast is that turnover?

[00:31:09] Joe Peters: And let’s, let’s just also be honest, subtractions don’t happen overnight either, right? It’s not like someone, the, the next day that they saw a custom GPT, they’d build a solution around it. They just decide to close up shop and announce that. Usually it’s a slow and gradual decline, right?

[00:31:30] Joe Peters: What would be interesting if we could, you know, put on this map is the economic performance of each of these companies, right? And, and then we’d have some interesting stories on the ebbs and flows here, but I think it’s going to be pretty dynamic over the next year. All right. Let’s move into our final segment of the day.

[00:31:56] Joe Peters: Our pairing segment. So this week. We have one of it’s I can’t believe that I’m already here and that I’ve gone back to the well to my, one of my favorite bands for a new song, but the smile, which is a side project of a couple of Radiohead members, including Tom Yorke, they released a single called Wall of Eyes, That’s what we’re going to listen to today.

[00:32:28] Joe Peters: And I do think it really, it was a no brainer to pick them this week because I feel after seeing that Gemini video, the idea of a wall of eyes watching us all the time is really something for us to, to really think through. So it’s a, it’s a great track from a great band. Some blue vinyl. It’s on my Christmas wish list.

[00:32:56] Joe Peters: Hopefully it arrives in January when it’s when the, when it’s the album officially comes out, but great new music. And for those of you who are new to Launch Codes, you’re, you hear a little bit of the music at the beginning of the show, and then we give you a nice little segment at the end of the show so you can see, hear, and listen.

[00:33:18] Joe Peters: And Hop over to your favorite streaming platforms to listen a little deeper if you’d like, but that’s, that’s it for our music this week, Matt, what do you have in terms of our of a beverage this week or something different? I don’t know. You, I, this is a surprise for

[00:33:34] Matt Tonkin: me. So it is a beverage this week.

[00:33:37] Matt Tonkin: So what we’re going with this week, so it’s from a brewery called Flying Monkey and that’s in Barrie, Ontario. It’s called Psychedelic Puzzle Factory. So, yeah, their cans are amazing. And for anyone not watching this, I don’t even know how to describe it if you’re just listening, but It’s like a

[00:33:58] Joe Peters: colourful, colourful beer can acid trip.

[00:34:03] Matt Tonkin: And, and they have, so Flying Monkeys, this is sort of their, when, you know, the craft beer craze sort of kicked off. You had all these companies doing crazy cans, crazy names, pun names, whatever the case to really, I guess, stand out. And, and Flying Monkey, I feel like has kind of kept doing that even while a lot of other brands are sort of, you know, going back to a more traditional look.

[00:34:26] Matt Tonkin: And I think that just, you know, it’s great beer, but it just reminds me of how. How you want to stand out in, you know, 13, 000 new marking ops apps, right? It’s that Gimmicky maybe how do you how do you stand out and not to say it’s gimmicky for flying monkey It’s sort of their their thing now, and I think they did it better than the rest But that that’s why I chose this beer

[00:34:52] Joe Peters: Awesome.

[00:34:53] Joe Peters: Well, I I’ve actually had the chance to have a couple of their beers in the past and it’s if you have a If it ever comes across your way, you’re not going to go wrong with the flying monkey. Even if it’s just to embrace the art.

[00:35:07] Matt Tonkin: It’s great. There’s so many little details on the can. It’s I really do love the designs.

[00:35:12] Joe Peters: Yeah, it’s amazing. Alright, well thanks Matt, and thanks to everyone for listening. Be sure to subscribe, rate, and review. You can find us on Spotify, YouTube, and Apple. Stay connected with us on LinkedIn, or by joining our newsletter, also called LaunchCodes. using the link in the description. And as always, thanks mom for watching.

[00:35:33] Joe Peters: See you next week.

How to Develop a New Process With Your MOPs Team

TLDR: The article advises on implementing new team processes by understanding current methods, proposing data-backed improvements, securing leadership support, and adapting based on feedback for better team productivity.

The purpose of MOPs: Marketing ops is often about delivering on requests and building things for teams around the business. Every webinar, report, or lead handover system you produce takes considerable planning and time-sensitive work behind the scenes. From gathering information to scheduling deadlines and approvals, processes that encourage efficiency and good communication are key to making your projects succeed.

The cause of productivity bottlenecks: If frequent problems hold your team from getting things done — missing data, unrealistic deadlines or low visibility into responsibilities — a flawed process (or lack of one) is likely the culprit.

Introducing new processes: You might have a good sense of how to smooth things over, but suggesting changes to how your team works requires a sensitive approach, particularly in environments where people have been long attached to how they work.

What’s in this article for you? In this Tough Talks Made Easy, we’ll help you pitch a new process to leadership and incentivize your team to follow it. You’ll get tips for:

➡️ Effective listening and learning

➡️ Making a convincing case for changing processes

➡️ Continuous improvement and adaptation

 

Listen and learn

The first stage of developing a new process is to get to know how your team works and why.

People naturally feel a sense of ownership and personal responsibility with their work. So sudden criticism is likely to make your colleagues defensive and resistant to change.

 

“Even if you think you’ve identified a problem and have some ideas to suggest, learn from your team first.”

 

Even if you think you’ve identified a problem and have some ideas to suggest, watch and learn from your team first.

Ask people:

👉 to show you how they perform tasks

👉 why they do things in certain ways, and

👉 what their challenges and priorities are.

When you’ve experienced a process from a broader set of perspectives and you understand why issues come up, you’re in a good spot to make constructive suggestions.

Here are some areas to explore:

  • Do your request forms give the MOPs team all the information they need?
  • Where could a new checkpoint or approval flow help with visibility?
  • Is there a more efficient way to order certain steps?
  • Are your deadlines realistic and attainable?

Listen to your colleagues, take an interest in how they work, and you’ll convey that this new process comes from a place of empathy. They’ll understand that you have a desire to make work easier and more efficient for the whole team.

To embed a new idea into a team’s culture, you need advocates to champion the process, share knowledge, and encourage more people to participate. A human touch is the best way to accomplish this.

 

Make the case

Cementing a process in the team means getting the backing of your boss, whether that’s your CMO, CRO, or direct manager.

 

“They ultimately care about solutions that positively impact the business.”

 

Your CRO or CMO will be less sensitive to hearing about flaws, but they ultimately care about solutions that positively impact the business.

Be direct in your assessment of the problems at hand, but focus on the outcome that your process will deliver.

Whether it’ll help people to work faster and more productively, attract more leads and opportunities, or make reporting and requests more transparent.

Numbers play a significant role in this conversation.

For one, C-Suite wants to know if a process is going to incur costs for training or additional tools, so it’s reassuring news if you can use your current software to introduce new forms, flow builders, and any other technical pieces.

Even more persuasive? Forecast the ROI of your proposal.

If you’re pitching a process for the likes of webinars, with lots of dependencies to manage, you’ll have plenty of data points on hand to substantiate your case.

Explain how your process will change aspects of the webinar such as:

✅ spending per channel

✅ time spent confirming speakers

✅ building infrastructure

✅ creating promotional campaigns

✅ the lead handover process

Important: Project how these changes will cut costs, increase efficiency, allow enough time for promotion, or result in more leads and opportunities.

Short on data points to do a forecast?

Suggest trialing the process with a specific campaign, workflow, team, geography, or in another relevant context.

A proof of concept gives you an opportunity to gather data and show your boss how the process performs in action.

Run leadership through the before vs. after to illustrate how your proof of concept saves time, improves the measurement of leads, lifts ROI, or otherwise makes work easier over the ways of old, and your boss will highly appreciate that you spoke up.

 

Continuous improvement

Many processes connect or impact each other in some way, and the beauty of this conversation is how it can spur continuous improvement.

If you’ve made some changes to your webinar process, for example, talk with your team about lead handovers.

👉 How can you measure or qualify leads differently?

👉 Will that change get leads to sales faster, or surface more opportunities against your webinars?

After you’ve got in the groove of a new process, follow up with your team regularly to gauge how it’s working and see where you can make things better.

Developing a new process and making it part of team culture starts with an open mind. Speak to your colleagues and get to know how things work to discover where changes can really benefit the team. Project the impact your process can make before talking to leadership and suggest a proof of concept. If the process makes lives easier or gets results, consider your boss and team on board.

Keep an open ear to feedback while the process is underway, and you’ll help to encourage better collaboration and results.

Get in touch for more on improving processes in MOPs.

P.S. Want other great tips for improving your MOPs processes? Listen to our podcast Launch Codes

How Can I Take My Salesforce Skills to the Next Level?

Hi Joe,

A few months ago, my boss asked me to learn Salesforce and eventually manage the platform for our company.

Despite having no experience with Salesforce, I familiarized myself with Trailhead and built-up my skill set.

I’ve become more comfortable with the platform, but I feel like I’m at a plateau point.

I need to hone in on best practices, build a team around me, and figure out how my company can actually use Salesforce effectively.

Any advice on where I can learn all of this?

Thanks,

Nervous Nancy

pink separator line

Hi Nancy,

First off, I’d like to commend you for taking on Salesforce by yourself.

When someone comes into a Sales Ops role with very little experience, it’s usually because they were formerly working as a platform admin on the Marketing side and their company decided to implement Salesforce – suddenly naming them as the brand new Salesforce admin.

This is a big job with a massive learning curve, and you’ve done a lot of the heavy lifting already!

With that said, one of your most significant assets going forward will be the community.

 

Find the right community for you

By “community”, I am referring to platform support forums, blog articles, webinars, user groups, and in-person industry events – all of it. Community support can be found anywhere like-minded users and thought leaders go to help each other and push the platform forward!

When searching for community resources, the obvious first step is to seek out places that deal directly with your platform of choice. In your case, a great place to start with Salesforce is Trailhead – an online educational resource that has an entire “Trailblazer Community” of groups and forums where you can connect with other Salesforce users.

Feel free to go even deeper and seek out users who are in the same industry or role as you as well. This will give you access to advice and support that is directly relevant to industry-specific struggles you may face.

 

Quality over quantity

Especially when it comes to more widely-used platforms like Marketo or Salesforce, the surrounding support communities are extremely large. There might be hundreds if not thousands of users who are all discussing different answers to the same problem.

So how can you filter through all of these thought leaders, communities, and forums, to understand which advice and solutions are best for you?

1. Official Certifications

Many platforms have systems that certify individuals as being trustworthy when it comes to technical insight and advice. For example, Salesforce has a number of official credentials that can be earned through their aforementioned Trailhead platform such as certified “Salesforce Administrator”, “Salesforce Business Analyst”, and several others.

2. Community/Vendor Endorsement

While confirming an individual’s certifications is important, it’s also crucial to ensure they’ve been deemed a reliable source by the surrounding community. It’s usually a safe bet to follow those who have a sizable online following or are endorsed by the platform itself through the “Champion” programs – which we will discuss below.

 

The Champion Program

As you navigate the learning curve of platforms like Salesforce or Adobe Marketo Engage, seeking guidance from recognized “Champions” can be invaluable. These individuals, distinguished with titles such as “Adobe Marketo Engage Champion,” “Salesforce Marketing Champion,” or “MVP,” are known for their expertise and substantial contributions towards fostering a nurturing community.

These champions are encouraged to share knowledge and uplift the community – a philosophy central to these recognition programs. Aligning yourself with this network can significantly benefit your learning journey, offering access to reliable advice and innovative solutions based on extensive experience.

Following blogs that offer expert tips can be a game-changer changer as well. The Salesforce Admin blog is a rich resource that offers tips, tricks, and career advice for Salesforce Admins. Another insightful platform is the SFBen blog, where you can find a plethora of admin-related content and the latest Salesforce news. Leveraging these resources and attending major vendor-organized marketing and sales events where “Champions” often share their insights will equip you with the knowledge and network to excel in your Sales Ops endeavors.

 

Mentorship

Finding a mentor to personally advise you on your journey is the most effective and personalized version of community support that exists; you have a direct line to someone with a deep understanding of the problems you face, working with you directly to help grow your professional skill set.

Mentors can be current or former colleagues or bosses, people you’ve built relationships with through vendor-run events, family members or friends from school who work in the same field as you, and so on.

There are also incredible mentorship programs out there such as Women In Revenue, who offer mentorship and menteeship opportunities with the goal of providing empowerment, inclusion, and equality to women in revenue-generating roles worldwide. Learn more about it.

 

In Summary:

Support communities are a valuable resource for all Sales Ops professionals – regardless of experience level.

When you’re starting out, look for the community surrounding your platform and seek out users who work in your industry or have a similar role to you.

Trust in those with official platform certifications and vendor-approved community “Champion” status as being the most reliable source of advice for you to follow, and find a mentor who can work with you directly to achieve your goals.

You’ve got this,
Joe.

[Episode 13] We Made You a GPT

Episode 13 of Launch Codes is officially live! This week, Lauren (RP’s VP of Consulting) joins Joe to discuss:

 

Listen Below

 

MQLs are overrated

On “The Marketing Millennials” podcast last week, Daniel Murray welcomed Google’s Demand Gen Marketing Manager, Steve Armenti. They discussed the future of B2B marketing and one thing that stood out in particular was the idea that MQLs are “made up”.

“It’s a symptom, not the disease”, comments Lauren. In other words, MQLs inherently aren’t the problem. They become problematic when there is a deeper issue of misalignment across silos in the organization — misalignment between Marketing and Sales around what a true MQL should look and feel like.

This often happens when the “lead scoring threshold” or “high value actions” aren’t matching up with what people actually desire from your sales process. Joe agrees with this sentiment, using the example that filling out a form doesn’t necessarily mean you are ready for a phone call.

Lauren expands on this point, using the analogy of a brick and mortar store. In a store, many different types of people come through the doors, all looking for different things. Each of these people has different needs that you can likely identify through their behavior. Similarly, if you treat your website as a “digital storefront”, you can find digital behavior information to guide your sales process.

Joe and Lauren both agree that timing your engagement with a lead is extremely important as well. “Don’t make their phone ring at 8:30 in the morning out of the clear blue and expect to get a conversation. The onus is on the speaker to be understood, not the listener to do the understanding”, says Lauren.

 

Employees can’t resist the “tech-tation” of AI at work

A Salesforce survey of more than 14,000 workers across 14 countries uncovers that many users of generative AI in the workplace are leveraging the technology without training, guidance, or approval by their employer.

Some of the specific findings from the survey include:

  • 55% of respondents have used unapproved generative AI tools at work.
  • 40% of generative AI users have used banned tools at work.

Joe immediately relates these findings back to last week’s Launch Codes episode, where we covered the overall lack of AI guidelines and principles at many organizations. It seems like the solution for many companies is to leave teams to fend for themselves or outright block the use of tools. “We are in a challenging time where individuals are moving faster than organizations are responding”, says Joe.

Joe also recalls a time when search engines like Yahoo first came on the scene in the 90s. Similar to what we are experiencing today with AI, there was no structure around using web search citations for your research at work — and social media was completely banned from the workplace later on too.

Lauren emphasizes that, for many organizations, the easy path is to ignore change and pretend it’s not happening. Joe reflects on this, highlighting that when there’s a lack of understanding around new technology, the default decision is to block it entirely. Joe and Lauren both agree, however, that this situation is kind of “unblockable” — considering that everyone has a personal computer in their hand and AI is already integrated into countless tools we use on a daily basis.

And in many ways, MOPs as a function is well-equipped to deal with decisions around AI usage and guidance. “We’re the ones I think that are most exposed. We’re just at this really interesting intersection of technology, innovation, and untapped business potential that, you know, developers or IT don’t really care to lean into yet”, comments Lauren.

 

OKRs, KPIs, and goals for a B2B SaaS company

This week’s question from the MarketingOps.com Slack Channel (used with permission from the founder, Mike Rizzo) is: “What are some good examples of OKRs, KPIs, and goals for a B2B SaaS company?”

This is a very open-ended question. Despite the potential for nuance depending on the size of your company, public considerations, boards to please, etc, the answer can be boiled down to retention and growth. The most interesting part of 2023, Lauren says, has been the pivot away from looking at long-term customer value to actual contract value.

Before this year, cost per acquisition for a customer was measured against the number of years you’d hope to have them around. But over the last 12 months, there’s been this shift from LTV to ACV. Everything we do now is in service of working our way towards closed-won business. We are constantly contributing to net new customer growth or reducing attrition.

“Show me the money, right? It is that simple”, says Joe.

 

AI Navigators

For this week’s segment of AI Navigators, we’re excited to announce that we’ve created our own custom GPT called “The MOPs AI Advisor.”

Last week, we shared our template on AI guidelines and principles that people could download and adjust based on their company needs. That was a bit more of a hands-on approach, which some prefer. But we know many others will be much more excited to jump into this GPT version (you must have a ChatGPT Plus account to access it).

Try the MOPs AI Advisor custom GPT.

The custom GPT itself has been trained on that previous template we created , and it does two things:

First, it lets you generate your own AI principles and guidelines tailored specifically to your company. You can use your prompts to feed it information about your organization and the amount of control over AI you want to have. From there, it’ll give you a draft that’ll act as a strong foundation for these conversations.

Second, which Joe believes will be more interesting and more helpful in the long run, is that it’ll allow you to upload specific AI use case ideas you have and get feedback on the possible implications or challenges that you didn’t consider.

For example, one of our experiments at RP was to use AI to generate personalized content for nurture campaigns in Marketo. Now, we can put that use case concept into MOPs AI Advisor and get helpful feedback on aspects to consider as we move forward.

Lauren is incredibly excited about using the custom GPT, and comments how it’ll be interesting to see the reactions from people who aren’t used to working with an AI tool that’s been trained for a concentrated use case. She used the example of getting a “pre-trained” puppy that is already housebroken.

Joe loves this analogy and iterates that we’re definitely doing some of the work for others and we hope it makes their lives a little easier.

 

Hot Takes

  • AI-powered digital colleagues are here. Some ‘safe’ jobs could be vulnerable.
    • Artisan AI will unveil “Ava” in December 2023, an AI-powered digital worker designed to integrate with human teams.
    • It will automate the job of a sales representative, marking a significant improvement over chatbots and similar AI tools already on the market.
  • Happy Birthday ChatGPT
    • “A year ago tonight, we were probably just sitting around the office putting the finishing touches on ChatGPT before the next morning’s launch. What a year it’s been.” – Sam Altman tweet, November 29.
    • Joe and Lauren reminisce on their first experiences with Chat-GPT and what a wild year it’s been.

 

Pairings

Music:

This week’s pairings are possibly our most fortuitous yet! Joe brought in a stunning record entitled “Jubilee” by the Philadelphia-based alternative band Japanese Breakfast. The vinyl itself has a lovely lime tint to it as well. The songs Joe wanted to highlight from this album are “Be Sweet” and “Paprika”.

Coffee:

This album pairs beautifully with Lauren’s “Mexicali” blend by Arbuckles’ Coffee, which also happens to have some sweet and spicy notes to it. It’s another Tuscan local coffee company with an interesting history: It was founded by two brothers at the end of the Civil War in the 19th century who initiated the concept of roasting coffee and sealing it up in one-pound packages.

 

Read the transcript

Disclaimer: This transcript was created by AI using Descript and has not been edited.

[00:00:00] Joe Peters: Welcome to episode 13. On today’s episode, MQLs are overrated, employees can’t resist the tectation of AI at work. Question from the community, we’ll look at OKRs, KPIs, and other acronyms.

[00:00:19] Joe Peters: Our AI navigators segment, get ready for RPGPT. And in our hot takes, safe jobs might be in danger and happy birthday, chat GPT. I’m your host, Joe Peters. And today I’m joined by Lauren. Let’s get right into it. Lauren, what are you excited to talk about today?

[00:00:40] Lauren McCormack: I’m excited about it all, Joe, but I have to say you know me, I love a good KPI chat.

[00:00:47] Joe Peters: Excellent. Well, I know there’ll be a lot for you to share. Let’s move into our first segment here on MQLs are overrated. And so last week, Daniel Murray had Steve Arminetti, Google’s demand gen marketing manager on his podcast, the marketing millennials. And they talked about the future of B2B marketing.

[00:01:11] Joe Peters: And the one part that really caught our attention was the stance that MQLs are made up. So. If MQLs are a marketing created concept where leads are scored for sales outreach, and so focusing on a single individual in a buying group can lead to an incomplete understanding of the account. And it’s important to identify the entire buying group, including individual roles and functions.

[00:01:38] Joe Peters: And Lauren, you and I know a lot about that when we get into ABM. So what is your take on this? Commentary. And is it just trying to say something salacious so people get interested? That’s kind of my gut on this. That’s

[00:01:55] Lauren McCormack: a good way to put it. It’s a symptom. It’s not the disease. The reason the MQLs aren’t perceived as money in the pocket of the sales team and craved instinctually are because they’re misaligned.

[00:02:10] Lauren McCormack: And that’s a misalignment across silos in the organization. Around what a true MQL should look and feel like it doesn’t have the proper blend of demographic firmographic behavioral intent not necessarily purchased but behavioral intent to necessitate a conversation you’re likely seeing a situation where your lead scoring threshold or your High value actions are misaligned with what people actually desire from your sales process.

[00:02:48] Lauren McCormack: If they’re not ready for a conversation. You shouldn’t call them. That is the controversial hot take, I think. Yeah,

[00:02:56] Joe Peters: just because you filled out a a form to download a paper doesn’t mean you want to be called, right? Like we know, we know that, right?

[00:03:05] Lauren McCormack: You said you wanted to go to a webinar. You didn’t say you wanted a sales pitch.

[00:03:08] Lauren McCormack: And I’ve had the, the opportunity over the last couple of decades to sit in many a boardroom and do sales and marketing alignment workshops. And I frequently, having been a salesperson, I was nae. Rather, rather well compensated AE in my early days. And you know, broke a couple of commission structures myself, but what it comes down to is sitting down with your sales and marketing team and thinking about your website, like a virtual storefront and thinking about, say you own a jewelry store.

[00:03:43] Lauren McCormack: And you, you see people walking through the door every day. Sometimes you see a couple walk in hand in hand with tennis rackets on their shoulder and, you know, eyes odd and Burberry, and they walk up to the designer engagement ring counter and they’re holding hands and they’re pointing directly at what they want.

[00:04:00] Lauren McCormack: And sometimes you see a little kid come in and go straight to the cookies that are sitting on the counter. And sometimes you see You know, a woman come in with a broken watch and walk up to your service counter. You can get those same indications from behavior digitally and you handle them differently and you triage them accordingly and you don’t serve them all up and say, well, they all walked in the front door.

[00:04:25] Lauren McCormack: That means they’re all at the store and they all want to shop because it’s just not the same, you

[00:04:29] Joe Peters: know? You’re basically saying that we need to put more cookies on the table to get more people in. That’s, that’s basically. Put

[00:04:37] Lauren McCormack: cookies in front of the people that are buying the designer engagement rings instead of the little kid perhaps.

[00:04:42] Lauren McCormack: Or maybe put the right cookies in front of sales is really what I’m saying at the heart of the matter. And I think having an agreement with sales where You know, I was just talking with Adobe earlier this morning about how you handle cherry pickers in the sales process when they go in and they don’t want to wait and they want to ungate everything and get all the leads.

[00:05:00] Lauren McCormack: They complain because they’re saturated with volume. When they don’t get enough, you’ll see them go in and they’ll cherry pick and they’ll try and call leads before their time, but they’re, they’re not ripened yet. And one of the other analogies that I would use in these workshops was around the fact that you might see the level of your when you’re out and you know, it’s your human, right?

[00:05:18] Lauren McCormack: And you see them. And maybe they’re, it’s the most inopportune time, right? Maybe they’re walking out of a
gym room, locker, a locker room

[00:05:29] Joe Peters: from the jewelry store to the gym room

[00:05:31] Lauren McCormack: locker. Maybe they’re leaving, you know, a numb mouth, even if you see this human being and you’re like, wow,
this is my person. I know that it’s meant to be guess what the time and the place that you approach them.

[00:05:43] Lauren McCormack: Matters. You could completely be off putting and, and make them never want to engage with your brand again by acting too soon. And I don’t know that that resonates fully with people that are under quotas or have, you know, a rigid list of target accounts or are afraid for job security. That, that, that’s a great point.

[00:06:04] Joe Peters: That really is a great point. Timing is everything. And that is part of the art of this. Where everyone wants it to be science and very easy, very easy handoff and a hundred percent qualified hand a handoff to sales that they’re going to, you know, just you know, catch fish right out of a barrel.

[00:06:28] Joe Peters: That’s not it. Yeah. That’s

[00:06:30] Lauren McCormack: not me. It can be predictable and it can be scientific. As long as you have a method for obtaining consent. So, you know, make sure they know what they’re getting themselves into when they fill out that contact us form. Make sure they have the opportunity to hand raise and fill out the contact us form at any point in their journey.

[00:06:48] Lauren McCormack: Make sure they don’t ever have to hunt for it, but don’t make their phone ring at eight 30 in the morning out of the clear blue and expect to get a conversation. The onus is on the speaker to be understood, not the listener to do the understanding.

[00:07:04] Joe Peters: Yeah. Well, hopefully we’ve made things clear, not murkier on this one, but there’s a lot to this and I think it’s.

[00:07:17] Joe Peters: You know, just an important part of our work and helping our clients really help understand and navigate this handoff is so essential.

[00:07:26] Lauren McCormack: Yeah, I think the BDR function might be dead or is dying or has changed radically. Not the MQL, not the MQL yet. I just think we need to question what kind of volume and quality balance is appropriate for 2024.

[00:07:43] Joe Peters: I think that’s a great way to end that part of our launch codes this week. So let’s move into our next area, which is also pretty, well, a little bit controversial in the sense that now we’re seeing some data points that half of generative AI adopters are using unapproved tools at work.

[00:08:07] Lauren McCormack: No surprise.

[00:08:08] Joe Peters: A recent survey of more than 14, 000 workers across 14 countries.

[00:08:14] Joe Peters: And this was by Salesforce, I think. Uncovered that many users of generative AI in the workplace are leveraging the technology without training, guidance, or approval by their employer. And so those numbers are 55 percent of respondents have used unapproved generative AI tools at work. And 40 percent of genera generative AI users have used BAN tools at work.

[00:08:40] Joe Peters: So there’s a lot here. And I think, you know, if this goes, we go back to our, our, our launch codes last week, we talked about this whole idea of guidelines and principles, and organizations are leaving their, their teams to either fend for themselves, or just outright blocking everything. And people are kind of working around that and the very easiest way to do that is, you know, picking up your phone and asking, asking the, the, the questions to help inform the work you’re doing.

[00:09:17] Joe Peters: So until we’ve kind of banned those from the workplace or we’re in some, we’re in a little bit of a, a challenging time where people are moving faster than organizations are responding.

[00:09:31] Lauren McCormack: It’s so easy to be misunderstood. I think it’s so easy to fear like a science fiction villain, and it’s so easy to outright.

[00:09:43] Lauren McCormack: Try and, and put your head in the sand and pretend like it’s not happening instead of embracing the change. I have to wonder if search engines were this controversial when they first came out in the workplace. Well,

[00:09:56] Joe Peters: I re yes. I remember, unfortunately, I can remember those times, and I was in

[00:10:04] Lauren McCormack: college. I hadn’t quite gotten I remember,

[00:10:06] Joe Peters: I remember Well, the very first time that Yahoo was available, I remember speaking with one of my My profs at the time, cause this is in the, this would have been in the mid to late nineties and there was no process or ability to kind of site, right?

[00:10:27] Joe Peters: Like there’s no structure for using a web search as part of your research. And then you translate that to the organizations. There was no, I remember social media being completely banned from the workplace. Interesting as well, right?

[00:10:46] Lauren McCormack: That’s right. If I think back, you’re right.

[00:10:49] Joe Peters: There’s always these times where there’s a lack of understanding, so it’s the default move is just to block.

[00:10:57] Joe Peters: Yeah. But I think we’re in a situation where it’s going to be slightly unblockable, in the sense that it Person. Everyone has a personal computer in their hand, right? That’s right. And, and unless they’re checking them in at the door and we’re, and we’re acting like the NSA, you know, people are going to be using it.

[00:11:18] Joe Peters: So I think he, he kind of have to think through that.

[00:11:21] Lauren McCormack: It’s already baked into so many different platforms too. It’s like, have you not had generative predictive texts in your Gmail at work? So I think a blanket policy shows a inherent misunderstanding of the potential. And a denial of the potential for innovation and market share.

[00:11:41] Lauren McCormack: It was interesting to me to hear, I was speaking with a friend that I’d met from a zoom kind of thought leadership event that I go to on a regular basis. And she, and I met one to one to talk about AI. And she’s in the process of going through an acquisition by a major FinTech company, and she’s struggling with her SEO and her content strategy because she’s been so heavily reliant on AI and now it’s gonna go.

[00:12:13] Lauren McCormack: Against the policy of the acquiring company. But when she presses to find out what the policy is, it doesn’t exist yet. She just knows she’s not allowed to use AI and, and it’s going to change her productivity. drastically post acquisition, and she’s really worried about it, you know? And she’s, she’s tempted to, to challenge the policy, you know, and I, I encouraged her to, to be honest.

[00:12:40] Joe Peters: Well, the politics of acquisition are, are always a challenge and, but you know what, this is, we’re in this, This state of a general fear, we’re in a state of rapid advancement, and there’s it’s really hard for organizations to keep up unless they’re they’re understanding and switching the switching the story to be.

[00:13:13] Joe Peters: This is to our benefit. That’s right. And if this is to our benefit, then How are we enabling and using and you know, creating boundaries.

[00:13:25] Lauren McCormack: Yeah, probably guardrails, but it’s early adopter advantage for sure. And I think in your session it was interesting to hear a couple different points made at MOPS Appalooza.

[00:13:37] Lauren McCormack: One around the fact that certain people within the organization have already. Probably broken through every boundary that you could imagine to set because we were waiting too long to set the protocols and parameters. But also I thought interesting that the only people really fit to navigate the policies and to create the policies.

[00:14:04] Lauren McCormack: Sit in marketing ops, you know, and it’s maybe if you have like a dev ops team, maybe if you have a really strong it and operations team, maybe, maybe, but we’re the ones I think that are most exposed. We’re just at this really interesting intersection of technology and innovation and. Business on untapped business potential that I don’t think, you know, developers or it really care to lean into.

[00:14:33] Lauren McCormack: They can choose not to yet, but we really are faced with it every day.

[00:14:39] Joe Peters: Yeah, it’s a very interesting dilemma of can. I agree with you that the mops function is probably the most well equipped to think through this can benefit so much from generative AI today, and it’s whether or not there’s the ability to translate up.

[00:15:02] Joe Peters: That’s right. On what might be the appropriate. guidelines or guardrails or principles of the organization. And that that’s a really good segue into a segment that we have in a couple of right after our community question. So maybe we should go to our community question and then get to this next point, because this is a really, this is a challenge that all organizations are facing right now, but Let’s, let’s not get ahead of ourselves.

[00:15:31] Joe Peters: So community question, thanks to the marketingops. com community for today’s question. And this one I know is near and dear to your heart. And what we have are, what are some good examples of OKRs, KPIs, and goals for a B2B SaaS company? This is an awesome question.

[00:15:55] Lauren McCormack: That’s an awesome question, but it’s also like, like, the most open ended.

[00:16:00] Lauren McCormack: sO, I’m gonna start.

[00:16:01] Joe Peters: There’s probably a thousand answers to this,

[00:16:04] Lauren McCormack: right? There’s a thousand and then there’s one. You know what I mean? At the end of the day, there’s one. And so I think it, it will always depend on the size of your company. Okay. An enterprise B2B SaaS is going to look different. Has a board to please, might even have, you know, public considerations depending on who we’re talking about.

[00:16:24] Lauren McCormack: Startup with very different demographics and firmographics has totally different goals. But at the end of the day, I think the most interesting part of 2023, I hope I look back in the rear view and find it interesting after all the chaos, but has been the pivot away from looking at long term customer value.

[00:16:49] Lauren McCormack: To actual contract value. So instead of saying when my cost per acquisition for a new client is X, but I hope to have them around for, you know, seven years. So that’s how I’m going to, you know, work the valuation on, on the return on my investments. I think the most interesting pivot in 2023 has been from LTV to ACV, like actual contract value.

[00:17:14] Lauren McCormack: So your North star has to be, I don’t care if you’re in B2B SaaS or you own a lemonade stand, it needs to be your contribution to close one business. Everything else, reverse engineer against how you get to close one business, right? So maybe you love doing specific marketing activities because they’re just your favorite question.

[00:17:37] Lauren McCormack: Everything fail fast and think around how each ounce of energy you expend as a marketer in a day is contributing to net new customer growth or preventing attrition. So those to me are the key levers. That when I’m client side or working with people that are trying to be more mindful and
strategic with their time, energy, and finances, it’s retention and it’s growth and everything else.

[00:18:03] Lauren McCormack: Yeah.

[00:18:04] Joe Peters: So we’re, we’re basically show me the revenue or show me the money. Right. It’s just how I’m wired.

[00:18:10] Lauren McCormack: Yep.

[00:18:12] Joe Peters: But it, it is that, it is that simple. Everything does break down from there. So I, it is, there are the flavors of the month and there are the flavors of the year and let’s see what, what we’ll get in 2024 though.

[00:18:27] Joe Peters: I think we’re going

[00:18:28] Lauren McCormack: to see a lot of account based motions. I’m seeing a lot of talk around I think it’s a reaction against the surplus of capital and the, the notion of. Building top of funnel as wide and as vast and grabbing as many MQLs as possible and shoving them through this machine and seeing what the output is on the other side.

[00:18:51] Lauren McCormack: We just don’t have that budget anymore. And so we have to be super mindful, apply it surgically, but at the end of the day, it’s still those dollars are still meant to go out into war and fight a battle to come back with revenue. You know,

[00:19:08] Joe Peters: 2024 is going to be really interesting. It almost makes me think we’re going to have to, we should have a segment on our predictions for 2024.

[00:19:14] Lauren McCormack: I’d love that. I almost wore a Santa hat today. Cause I’m just in like the 2024 planning holiday vibe these days, but a year end recap. Yeah. And, and some 2024 trends will be a lot of fun.

[00:19:27] Joe Peters: Yeah. We’ll have to put that on the agenda to work through. Yeah. All right. Well, thanks to the marketing ops. com community for that.

[00:19:37] Joe Peters: And now let’s move into our next segment on AI navigators. We just started this last week, which is each week we’re going to give a little bit back to the community in terms of some of our thinking and best practices and just really kind of enablement really of the community to take some of these conversations and some of these challenges into their own hands.

[00:20:02] Joe Peters: And so this week. We took a little bit of time, had a little bit of fun in, in the nerdiest of ways, and we created our own custom GPT and we call it the Mops AI Advisor and what, what we, what we’ve done, so last week we shared some templates, templates on guidelines and principles that People can take a massage based on, you know, where their organization is at.

[00:20:34] Joe Peters: And that’s a little bit more of a hands on exercise and an input. And I know some, some of us like to work with that, but then other, others are much more keen to hop into this. GPT era. So we have this custom GPT that’s been trained on all of that content. And it does two things. First, it lets you generate your own principles and guidelines for your organization.

[00:20:59] Joe Peters: And so you can use your prompts to outline a little bit. about the style of your organization and, and the control that you want to have. Do you want to be free and open or do you want to lock everything down and get approval for every AI use case or you’re somewhere in the middle? And so this GPT allows you to generate the guidelines and principles for your, for your, for your own organization, at least in a draft form that will help you enable you to have these conversations.

[00:21:32] Joe Peters: And then the second piece That, that I think actually could be more interesting and more helpful in the, in the longer run is it allows you to upload through your prompt a use case for it to then say, okay, like your use case, but maybe you need to think about. A, B, C and D to make sure that you’re on the right track in terms of, let’s say, privacy or use of data or any of those things that, you know, might we, we may need to temper the excitement of the community a little bit by giving a little feedback into the excitement of different AI use cases.

[00:22:20] Joe Peters: So Lauren, what are, what are your initial thoughts on our, our little experiment? I,

[00:22:27] Lauren McCormack: you know, I have a soft spot in my heart for my GPT and it would be interesting to see someone that hasn’t. Spent quality time with their GPT. Someone that doesn’t use theirs to recommend recipes or sitcoms or holiday movies, or alongside, you know, helping to work on projects and get marketing initiatives completed.

[00:22:57] Lauren McCormack: Sit down and really experience what it’s like to use AI that’s been trained. I think so many people might. You know, dabble a bit and forget the part about training the algorithm so that it can actually deliver back to you. Results that, that meet your standards. This is like a pre trained puppy. It comes to you ready, right?

[00:23:23] Lauren McCormack: It’s housebroken and it’s, it’s ready to rock. So it’d be fun to see. I love

[00:23:27] Joe Peters: that. I love that. And this has been an episode of analogies today. You’ve really outdone yourself this week.

[00:23:32] Lauren McCormack: Oh, thanks. It must be the coffee. But yeah, no, it’s, I think it’s, it’d be really fun to watch in real time as somebody explored the potential of trained AI.

[00:23:45] Lauren McCormack: Instead of just, you know expecting it to, to be pre trained. I love it.

[00:23:51] Joe Peters: We’re doing some of the work for them. We’re doing some of the work to make your life a little bit easier. Right. But I do like housebroken as a, as a concept we’ve moved from the gym to the to being housebroken. So I think we’re, we’re taking some steps in the right direction, but you know,

[00:24:10] Lauren McCormack: What I like to do in my free time, right?

[00:24:14] Joe Peters: Well, if, if we, if we think about some of the experiments that we’ve worked on here at RP with personalization and you know, our, our, as you know, some of our colleagues have done some great experimentation there on generating some personalized content for nurture campaigns and how that could work with Marketo, well, putting in that use case.

[00:24:42] Joe Peters: And having the Mops AI advisor think about that use case, it gives you great food for thought back. Oh, have you thought about this, this and this before you proceed? It’s kind of like that giving you that you know, that. Good voice at the back of your head. That’s like, Hey, maybe you should think about a, B and C before you get too excited.

[00:25:06] Joe Peters: Right? Absolutely. Just a little bit of a cautionary tale. I feel like,

[00:25:11] Lauren McCormack: I’ve often served as that cautionary tale, that canary in the coal mine in certain circumstances, and it’d be nice to have the onus on, on AI. Instead of me to, to think about all the potential disastrous outcomes, but it could be good outcomes too.

[00:25:27] Lauren McCormack: And it could be optimizations that perhaps that you, you weren’t thinking we’re within reach. I, I like the fact that when you come up against a problem, you can ask AI how it would solve said problem. By using AI, there’s a bit of a circular logic that you can use on the tool to have it define its own role in supporting you to get to your goals, which is pretty fun.

[00:25:53] Lauren McCormack: I don’t know that a lot of people have gotten that far yet. Yeah,

[00:25:55] Joe Peters: exactly. Well, this will be live on December 5th, right around the time the podcast comes out, because Lauren and I are recording this right now, just after 1 p. m. Eastern on Monday. So we have a little bit of time to get things ready for you, but we look forward to having you test it out, try it out, and it’s not going anywhere.

[00:26:19] Joe Peters: It’s going to be there. Hopefully it’ll serve some utility for at least until the next crazy AI advancement that we’ll have to rethink things. But these custom GPTs I think are going to have, I don’t think it’s a very. Risky prediction that we’re going to see a lot of custom GPTs in 2024, especially when the store opens,

[00:26:43] Lauren McCormack: where can where can, where can our listeners or our viewers access this agent?

[00:26:49] Joe Peters: So on, it’ll be in the show notes, but also. on the site our website, revenuepulse. com, or if you follow us on LinkedIn, you’ll be able to see posts on this. The way it works is you, you’re going to click on a URL. And as long as you have a paid chat GPT license, you’ll be able to use the custom GPTs.

[00:27:11] Joe Peters: That’s the limitation today. I they’re not allowing free access to if you have a free account, you’re not going to be able to ask access custom GPTs yet. Eventually they’ll probably unlock that too, but right now you’re going to need, if you have a paid account, then you can, you can test it out. And so there’ll be enough links, and that’s the way they have to work now until there’s a story, you have to actually have a link to be able to go to it.

[00:27:38] Joe Peters: In the future, you’ll probably be able to browse for

[00:27:40] Lauren McCormack: it. I found that out the hard way when I realized on Friday, when you sent me the link that I couldn’t access that my credit card had expired and I was hanging out in 3. 5 for a couple of days on unbeknownst to my own self. And so I need to go and get my new card out of out of my purse and hop in and give it a test drive myself today.

[00:27:59] Joe Peters: Yeah, it’s, it’s, it’s fun. I, and I think that’s, that’s the part of it for us. We’re we’re. Techno technologically oriented people. We like to try and test new things. So it’s, it’s, it’s kind of fun to see what we can do and just how powerful and consistent it is. That’s what, that’s what I like about it. That it’s, it’s going to be that voice of reason not only in assisting you in generating the principles and guidelines, but also when you have these ideas around AI use cases, just giving you some sober second thought.

[00:28:33] Joe Peters: Before you jump into things, but all right, well, let’s move on to our next segment, which actually we need to thank our, our sponsor this week. So thanks to our friends at Knack for sponsoring today’s episode. Knack is the no code platform that allows you to build campaigns in minutes. Choose from hundreds of real world emails and landing pages using the Inspiration Center.

[00:28:58] Joe Peters: Visit knack. com to learn more. That’s K N A K dot com. Let’s move on to our hot takes, Lauren. We’re seeing AI powered digital colleagues are now here. Some safe jobs could be vulnerable. So artisan AI we’re going to see so many new startups but in this AI space over the next little while, but they’re unveiling their AI powered digital work worker, I think it’s sometime this month.

[00:29:33] Joe Peters: And really what they’re going to do is automating the jobs of a sales representative and making what they say is a significant improvement over chatbots or similar AI tools in the market. And so here’s a quote after a 15 minute conversation with Ava, coincidentally, my eldest daughter’s name, it’ll have the ability to build a knowledge base with that information to create prospects, says Carmichael Jack.

[00:30:03] Joe Peters: It’s like having sales software, but it comes with a manager account executive built in. She can make suggestions, edit campaigns, join meetings and take notes he adds. What do you think Lauren?

[00:30:18] Lauren McCormack: It is the future of work TBD on how well it spins up at first. And we’re going to hearken back with nostalgia for the authenticity of a human relationship.

[00:30:31] Lauren McCormack: And it’s, it’s going to be like the white glove service, the premium, you’re going to be willing to pay for a brand experience that has authenticity and human components to it. Will A virtual agent probably handle your return for your order from LL Bean. Yeah, I’d imagine. So, and we’re already halfway there.

[00:30:56] Lauren McCormack: Will it happen tomorrow that, you know within the next couple of months, we’ll see a third of the sales force replaced by virtual assistants. I don’t think so. Not quite yet. And there’ll always be a, a group of people that need to be sold to by a human being. Yeah, but the AI is getting smarter by increments and leaps and bounds that we can’t as human beings I don’t think fathom.

[00:31:21] Lauren McCormack: So I’m, I’m curious on what the timeline and the change disruptive, you know, amount of change that we’ll see and how quickly we’ll see it will become. But I do have some smart friends that I’ve been chatting about with, for this, this kind of a motion for a long time, and they have emphasized that whether or not we’re reluctant to accept it, it is the future of work.

[00:31:43] Joe Peters: Yeah. And I think once again, if we take this. I’m going to say this overarching principle that this is the worst AI we’re ever going to see.

[00:31:53] Lauren McCormack: That’s right. It’s only going

[00:31:54] Joe Peters: to get better. And if we take the next evolution of Ava and as your sales representative, and she has a video interface, it’s actually going to be a lot better than calling a one 800 number and waiting on hold and pressing a whole bunch of buttons.

[00:32:12] Joe Peters: So we’re going to have this real shift where at some point. The benefits are going to outweigh the drawbacks. That’s right. And however, you’re, you’re right. Like the in store experience is going to be so important or that trade show experience or that experiential physical touch is going to make a big difference because there’s going to be so much of this.

[00:32:44] Joe Peters: Available.

[00:32:45] Lauren McCormack: It’s like when our parents didn’t want to shop online, they were like, I’d never buy anything from a website. Now they’re ordering their groceries for pickup and they sit in the parking spot and they hold up their cell phone with a number.

[00:32:55] Joe Peters: Right? I know. I know. It’s going to happen. It is an amazing time.

[00:32:59] Joe Peters: Well, we’ll see. We’ll see where, where artisan goes which is a kind of a funny, funny, funny name for a sales representative. They’ve got some interesting positioning there, but all right, well, let’s move on to our second hot take. And that is a happy birthday to chat GPT. It’s really, really hard to believe that it’s only been a year and how.

[00:33:28] Joe Peters: Rapidly advancement has been and I

[00:33:33] Lauren McCormack: just feel like it’s it’s perfect timing to make some like Altman memes of him Just looking like kind of like like a little bit miffed at a party with a little party hat on, you know I don’t know. It’s a it’s it’s it’s an interesting milestone. They’ve hit but wow Did they just crash into the wall of their your?

[00:33:55] Lauren McCormack: anniversary of their birthday. And the weirdest and most chaos, I think you said it was like watching game of thrones. I feel like it’s been, it’s been a rocky stint here for the last month or so. And they were the golden, it was theirs to lose, you know, that, that IPO and all the beauty of the valuation that was floating about them and.

[00:34:14] Lauren McCormack: Gosh, it got weird.

[00:34:17] Joe Peters: I think things have gotten back to a little bit uh, back to normalcy in some ways. And I think with the new board there, there will be, it is going to set them up differently for the future. They were just, well, let’s, let’s not get into it. We’ve talked too much about that over the last couple of weeks, but when we look back at the year, I’ll never forget.

[00:34:41] Joe Peters: sitting, waiting for my daughter’s hockey practice to end, which is a Canadian dad is something you, you end up doing a fair bit of, and I was just killing time. On my phone and saw this GPT thing come out and went on right away. And I, it, one, I found it so amusing because it was, I love the, the generative capacity of it, but it still had a lot of inaccuracies and wasn’t as good 3.

[00:35:14] Joe Peters: 5. And once it moved to four, it was a whole other, a whole other game. I thought it was. A nice novelty, but it, and, and did kind of good things. We still had to do a lot of work and cleaning things up or refining the thinking or, but four was a whole new level. And when that, when, when we kind of looked under the hood at four in March and in April, when May came along and as a team, we decided to think through what this meant for our business and.

[00:35:49] Joe Peters: And created our little AI committee to get started. You know, it’s, it’s really funny to think back to that, that we really didn’t know anything back then. We’re

[00:36:00] Lauren McCormack: going to look back on these conversations and that task force. And even just when that code, that open source code, you know, changed everything.

[00:36:10] Lauren McCormack: And we’re going to. We’re going to have feelings, strong feelings, one way or another, you know, five, 10 years from now about how the world was changed, you know, it’s a, it’s a interesting moment in history to have witnessed at the front lines and here’s hoping it makes for a better society for us all, you

[00:36:31] Joe Peters: know, we’ll see, well, I did, I did see a trailer and I’m going to forget.

[00:36:37] Joe Peters: Yeah. The name of it now, but it was a movie where AI was not the villain. So one, one out of a hundred, or the AI could be something that. We all end up liking and seeing the benefits of

[00:36:52] Lauren McCormack: maybe it’s like Loki, like he seems like a villain at first, but by the end of everything, he’s sitting at the center of it all.

[00:36:57] Joe Peters: Right. Who knows where, well, it’s all we can say is that 2024 is going to be really interesting and the pace is not slowing. And the competition is heating up and with Google Gemini now being. Pushed another month out till January. We’ll have to, we’ll, we’ll see what what we get there. And it could be another enter interesting moment for us to.

[00:37:26] Joe Peters: To think about for for 2024. All right. Well, let’s move on to our pairing segment. And this week, I thought we’d have a little bit of breakfast to go along with your coffee. Nice. So, our Our artist this week is Japanese Breakfast. Now let me, let me just bring over the album. You and my husband

[00:37:54] Lauren McCormack: have like the identical

[00:37:55] Joe Peters: taste.

[00:37:56] Joe Peters: Too much indie music. And so for those who are watching who can see on YouTube or the Spotify video version, this, here’s the, the cover. The album art is beautiful and a really lovely kind of lime shade to this Clear see through vinyl. And they’re an interesting band out of Philadelphia, although she’s from Eugene, Oregon, Michelle Zahner.

[00:38:27] Joe Peters: I think that’s how you pronounce her name is the lead singer, beautiful voice, always really textured, layered songs, and. So this week we have a little bit, put the production team to the test. So during the intro, we’re going to have, you’re going to, you would have heard B sweet because that’s a great baseline and a good intro to, uh, to, to launch codes this week, but at the end, little spice for the end will be paprika and that’ll be at the end of the show.

[00:38:59] Joe Peters: And so for those of you just hearing this launch code as your first one, we. At the very end of the segment, we play, you know, a minute or so of the track so you can hear it for yourself as a kind of long extended outro.

[00:39:14] Lauren McCormack: That’s awesome. Have you read her book?

[00:39:16] Joe Peters: No, I didn’t even know that she

[00:39:18] Lauren McCormack: had a book.

[00:39:18] Lauren McCormack: My husband loves it. It was sitting on our coffee table for the better part of the end of last year and I
think it’s called Crying in H Mart, but it talks about her experience you know, as a first generation American. It’s super interesting. Oh,

[00:39:32] Joe Peters: beautiful. Well you’ll have to send me a photo of that so I can track it down and, and have a look.

[00:39:37] Joe Peters: I’m a big fan. Her, her voice is, she really shows off her voice in paprika. You’ll, you’ll hear you’ll hear that. But yeah. So how are we pairing our Japanese breakfast with coffee today?

[00:39:49] Lauren McCormack: So today we have the Arbuckle’s coffee. It’s the Mexicali blend. It’s their most noteworthy, I would say, and what’s interesting is it has a sweet start and a little bit of a spicy finish.

[00:40:03] Lauren McCormack: But what’s the most interesting, I think, is the history of the company. Before. This company existed. People would buy coffee green and roast it in a skillet themselves, but two brothers at the end of the Civil War in the 19th century initiated the concept of roasting coffee and sealing it up in one pound packages, so you didn’t have to do that.

[00:40:27] Lauren McCormack: And so it’s called the Original Cowboy Coffee. It’s a Tucson Local, original, you’ll even find an Arbuckle’s in the Tucson airport, which is super adorable. But yeah, it’s a, it’s perfect at the holidays. It’s got some sweet, it’s got some spice. And I had to feature it.

[00:40:45] Joe Peters: Well, it’s a perfect pairing for the Japanese breakfast because we’re starting with B sweet and ending with paprika.

[00:40:50] Joe Peters: I don’t know. Like we just, this is pretty fortuitous in terms of our, our combo today for our pairing. It could be the best pairing we’ve had. To be honest,

[00:40:59] Lauren McCormack: when you mentioned it was Japanese breakfast and that it was sweet and paprika. I’m like, these notes are, these notes are spot on. I dig it. Awesome.

[00:41:08] Joe Peters: Well, thanks Lauren. And thanks to our listeners for listening this week. Be sure to subscribe, rate and review. You can find us on Spotify, YouTube and Apple. And stay connected with us on LinkedIn or by joining our newsletter using the link in the description. And as always, thanks mom for watching. See you next week.

[00:41:30] Lauren McCormack: Take care.

The MOPs AI Advisor Custom GPT

I am still really surprised at how unprepared most organizations are for generative AI.

A recent Salesforce survey of 14,000 people showed that most organizations have not developed AI guidelines and principles for their employees. It seems like the solution for many companies is to leave teams to fend for themselves or outright block the use of AI tools.

To help combat this issue, we shared our template on AI guidelines and principles last week that people could download and adjust based on their company needs.

And now, we’d like to continue to help our MOPs community with a new shiny tool:

Our very own custom GPT called MOPs AI Advisor.

It’s 100% free to use if you have a Chat GPT Plus or Enterprise subscription.

 

What does it do?

The custom GPT itself is trained on that same AI guidelines and principles template. It has been designed to do two things:

First, it lets you generate your own AI principles and guidelines from the ground up, tailored specifically to your company. You can use chat prompts to feed it information about the style of your organization and the amount of control you want to have over AI.

From there, it’ll draft you your very own set of AI principles and guidelines, acting as a strong foundation to build on. MOPs has an opportunity to take a leadership role if not a recommending role on this.

Second, and arguably more interesting and useful over the long run, is that it’ll allow you to input specific AI use case ideas you have and get feedback on the possible data security and privacy implications you may not have considered.

For example, one of our experiments here at RP was to use AI to generate personalized content for nurture campaigns in Marketo. Now, we can put that use case concept into MOPs AI Advisor and get helpful feedback on aspects to consider as we move forward.

 

Laying the groundwork

The creation of this custom GPT (and our template from last week) is our way of sharing our thought processes and AI best practices with the community.

By doing some of the work for you, we aim to not only make your lives a bit easier but also enable you to take some of these challenges into your own hands.

Interact with the MOPs AI Advisor and conduct some experiments of your own. We’re living in exciting times, and we can’t wait to see what you come up with.